Career Opportunities

New York Road Runners is a not-for-profit organization dedicated to promoting the sport of running for health, recreation, and competition. Founded in 1958 with a membership of 47, NYRR now has a full-time staff of more than over 100 employees and a growing membership base of more than 40,000 members from every U.S. state and over 100 countries. NYRR produces more than 100 events per year, including the prestigious ING New York City Marathon.

New York Road Runners is an Equal Opportunity Employer

Positions Currently Available
+Accounting Clerk – New York Road Runners
+Communication Coordinator – New York Road Runners Foundation
+Manager, Volunteer Services and Community Outreach
+Manager, Marketing Partnerships (Sponsorship Account Management focused)
+Maintenance Associate
+Business Technology Analyst/Project Manager
+Event Coordinator, Event Management and Logistics
+Web Content Director, Communications & Brand Management
+Senior Manager, Volunteer Services

Position:  Accounting Clerk

Department:  Finance

Main Responsibilities:

The Accounting Clerk is responsible for assisting with data entry of payroll, cash receipts, adjusting entries, and cash disbursements. Additionally, this position will support the other departments in an effort to move projects forward.

The Accounting Clerk reports to the VP of Finance.

The Accounting Clerk will work closely with Vice President for Finance, the Finance Department, the Audit Committee and the Finance Committee who is charged with overseeing financial policy and investment strategy. 

• Responsible for the timely and accurate processing of refund transactions from various departments.
• Thoroughly know the organization’s programs, sponsors, operations, structure and financial systems and understand how finance affects all segments of the organization.
• Develop a solid working relationship with all members of the staff; create a collegial and supportive relationship.

Major Responsibilities

• Process refunds from various Departments in an efficient and timely manner
• Submit weekly status reports on all projects to Director.
• Support Accounts Payable Manager
• Weekly credit card processing and data entry
• Assist in preparing and disbursing monthly reports
• Preparing basic account analysis of our balance sheet and income statement
• Support Payroll Manager
• Support Accounts Receivable
• Support Finance staff in day-to-day financial operations:
• Accounts Payable, Accounts Receivable, and Payroll
• Participate in the annual audit process.
• Prepare and or supervise tax reporting to the IRS and the State.
• Other duties as assigned by supervisor.
• Participate in Key NYRR events (such as ING NYC Marathon and other weekly races) in areas that may fall outside core expertise.

Qualifications:

• Well organized and efficient, with ability to effectively manage multiple projects and work under tight deadlines.
• Team focus and the ability to relate to and work with diverse populations as well as the ability to work independently.
• Strong attention to detail.
• Computer skills required; including but not limited to: Excel, Power Point, Access and Word.
• Interest in sports in general and running is an advantage.
• Proven ability to work through change.
• Proven ability to work effectively and maintain positive, productive relations with colleagues, management, as well as financial institutions, sponsors/clients, independent auditors, vendors, and consultants.
• Knowledge of data processing and the operation of integrated information systems are essential.
• Strong communication skills, both written and oral.



Apply

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Communication Coordinator – New York Road Runners Foundation


New York Road Runners Foundation is seeking a motivated, organized and creative individual to coordinate the communications aspects of our fast-paced youth service office. This part-time Communications Coordinator will work approximately 20-25 hours per week. Responsibilities include the coordination and planning of various creative and communications projects including, but not limited to the following:


• Programmatic newsletters, both print and e-versions;
• Website updates and changes;
• Logo usage on various print, programmatic and promotional materials;
• New communications initiatives including the preparation of promotional materials presentations, etc.;
• Communications and media tracking systems; including press releases for events and/or programs.



Other tasks include:

• Overseeing the communications budget;
• Working collaboratively with staff from all departments;
• Oversight of staff and consultants working on intra-departmental projects;
• Writing and/or editing copy as needed.



Required Qualifications:

• Undergraduate degree and at least two years of relevant communications experience;
• Well organized and efficient, with proven ability to prioritize, multi-task and meet deadlines;
• Excellent oral and written communication skills, consistently deployed in a constituent-friendly manner;
• Team focus and the ability to relate to and work with diverse populations as well as the ability to work independently;
• Strong attention to detail;
• Experience in Photoshop, Quark and other creative software;
• Experience in Photoshop, Quark and other creative software;
• Heart, humor and a commitment to our youth services mission;
• Experience as a runner at any level, including recreational, is preferred.



Compensation is $18-$20 per hour, based on experience, with significant opportunity for growth.

For more information about NYRR Foundation, visit our website at www.nyrrfoundation.org.

To apply, email your cover letter and resume to foundationjobs@nyrr.org with Program Coordinator in the subject line.

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Manager, Volunteer Services and Community Outreach


NYRR volunteer and part-time needs are expansive, requiring a minimum of 200+ volunteers and 12+ part timers at weekly events and over 10,000 volunteers and 100+ part timers for the ING New York City Marathon. This position will report to the Senior Manager, Volunteer Services and Community Outreach and will be responsible for managing and overseeing the volunteer and part time employee deployment at weekly events. The Manager will work with the Senior Manger to recruit, educate and manage all volunteers and part timers that are needed to support NYRR events. Additionally, this position will support the Events Management and Logistics Department on a weekly basis, ensuring all NYRR road race events are fully staffed to comply with the needs of the New York City Department of Recreation and other city agencies.





Major responsibilities include:



• Oversee all part-time personnel that are employed to support the Event Management and Logistics Team and Warehouse Personnel Team at weekly events. This will include: preparing budgeting; establish proper on site check-in/check-out procedures; submission of part-time payroll for timely processing
• Work with Creative Services Department to develop web based communication strategies and other avenues to highlight NYRR volunteer needs and easy methods to sign-up
• Review important sector research; register for related employee volunteerism conferences; keep abreast on all developments related to nonprofit volunteer networking on regional and national basis
• Work with the Senior Manager to develop viable incentives that can be incorporated into NYRR volunteer and part-time personnel programs
• Coordinate volunteerism efforts with the New York Road Runners Foundation, especially as it relates to the New York City school system
• Work closely with HR and Legal to ensure proper screening methods are in place prior to acceptance of volunteers and/or part time help
• Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations
• Daily correspondence with volunteers.
• Responsible for scheduling planning meetings with all internal and external personnel prior to event
• Submit weekly status reports on all projects to Director.

Required Qualifications:

 

• College degree required, sports business background preferred
• Minimum 4+ years experience in management position working in nonprofit volunteerism sector
• Ability to create effective staffing plan to cover needs for each event
• Represent NYRR at various volunteer related functions. Public speaking skills a plus
• Ability to prepare budgets and provide detailed analysis per event. Financial background preferred
• Must have strong leadership and communicative skills; ability to work and manage diverse groups a must
• Ability to effectively manage multiple projects and work under tight deadlines
• Willingness to work long hours and various weekends
• Computer skills required; including but not limited to: Excel; Power Point; Microsoft Project; Word; Visio



Apply

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Manager, Marketing Partnerships (Sponsorship Account Management focused)


Position reports to Director, Marketing Partnerships

Position resides in the Business Development and Marketing Strategy Department and is an integral member of the Relationship Management Team

This position will serve as a liaison between NYRR sponsorship clients and NYRR’s internal production teams; Communications and Brand Management, Event Production and Development and Registration and Event Scoring to produce cutting edge, strategic, well executed Programming for NYRR.

This is a highly visible, collaborative position which requires multi-tasking, juggling of priorities and team work. Key responsibilities are built upon the intersection of client strategy, NYRR brand strategy and top notch client service in a high paced, ever changing environment.





Responsibilities include:



• Serve as a relationship manager for ING NYC Marathon and NYRR Road Race Events.  The position will manage and fulfill the contractual benefits provided by NYRR to the partner as well as additional needs and requests from the partner. Moreover the position will oversee the pre-event marketing and the development plan while simultaneously responsible for the on site execution of the partner elements and programs.
• The successful candidate should exhibit an understanding of the client’s marketing objectives and how NYRR can satisfy those needs through the existing contract and possibly with other NYRR assets.  Focus should be on sponsor activation for the benefit of NYRR, other NYRR sponsors and for the client’s experience/sponsorship with NYRR
• Responsible for managing the professional development of at least one employee including the day to day workload and project management of those employees.
• The candidate needs to be comfortable with and knowledgeable about NYRR’s P & L process; what’s a NYRR expense versus a sponsor expense, how to work effectively with the Finance department to finalize the P & L’s for assigned accounts/events.  In addition exhibit a solutions based management approach for direct reports as well as the department.  Act as a role model within the group, providing leadership especially when upper management is not available.
• Exhibit the ability to work well with other departments in an effort to move projects forward, especially when the projects are stalled.  For example come up with alternative ways of handling a situation, recommend different approaches, and meet one on one with colleagues that may not work well with the team.
• The position requires a customer driven attitude while simultaneously understanding NYRR’s objectives, excellent communication and organization skills. Project Management and Sponsorship management experience required.

Job Requirements:

 

• At least five years of experience in sponsorship or client service management.  
• Marketing, Event experience preferred.
• Budgeting experience preferred
• Multiple languages a plus
• Problem solver
• Ability to work under pressure
• Excellent decision making skills



Apply

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Jr. Maintenance Associate


The New York Road Runners has an immediate opening in our Facilities Department for a Maintenance Associate. This is a full time position that reports to the Facilities Supervisor.

Candidates must have two - four years of facilities experience. Good organizational and communication skills, basic knowledge of Microsoft word and Excel. Ideal candidate will have experience with plumbing, electrical systems, familiarity with light carpentry, locks, cleaning, and painting. Driver’s license a must. Fluency in Spanish a plus.


Responsibilities include but not limited to:

Handle minor repairs as needed at NYRR’s 3 locations.
Deliver/Drop off mail between 2 locations
Set up and break down registration area
Assist contractors as needed (provide supplies, directions, etc.)
Assist with office relocations/renovations (set up and break down furniture)
Prepare mail, post mail and mail distribution
Prepare for sanitation days
Assist with building needs and staff needs
General cleaning as needed
Driving NYRR van as needed

This is a full time position. Salary is in the mid 20’s.




Apply

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Business Technology Analyst/Project Manager


The Business Technology Analyst/Project Manager is responsible for managing application development and overall product lifecycle of applications supporting the systems of the organization. This position reports to the Director, IT.

Responsibilities include but are not limited to:

• Assists in the design and development of test and simulation procedures in conformance with functional specifications and design requirements.
• Conducts and manages meetings with team resources to set and communicate performance expectations, to report results against plan, to identify issues, and plan corrective actions when required to ensure achievements of results.
• Plan and moderate meetings with departments to establish project priorities and plan future application releases.
• Assigns tasks and projects appropriate to technical skills of resources on systems development team.
• Oversee the definition and documentation of all system requirements associated with new application projects.
• Review technical reports and instructional manuals produced as documentation of the various projects for accuracy.
• Provide leadership in continuous process improvement within systems development areas of application design, development, and implementation.
• Design, develop and modify application systems.
• Participate in special projects required by the IT Director.



Position Requirements:

• Strong programming and software design skills in Microsoft .Net with concentration on C# with 7+ years of application development experience
• Strong database programming and administration knowledge with expertise in Microsoft SQL Server 2005, SSIS and SSRS
• 3 + years of experience project leading application development teams
• Knowledge of best practices to guide systems development team on issues related to the design, development, and deployment of mission-critical information and software systems
• Excellent analytical, communication and organizational skills
• Ability to prioritize and multitask
• Must be conscientious and detail oriented



Apply

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Event Coordinator, Event Management and Logistics


The overall objectives of this department will be the efficient management of all levels of planning, managing and execution of NYRR events, while working with the Business Development & Marketing Strategies Department developing models that result in event services contributing to the overall profitability of the organization.
This position will report to the Manager, Event Management and Logistics, and will be responsible for assisting with the overall planning and execution of key NYRR events, ensuring a first-class presentation with concentration on customer satisfaction while making sure all sponsor obligations are fulfilled. 

Major responsibilities include:

• Manage assigned events and projects; delivering quality results in a timely manner
• Assist the scheduling and coordinating of event planning meetings with key internal groups
• Research assignments related to current and prospective events and provide report on the research
• Manage, edit and track event timelines, logistics and other support documents for assigned events
• Assist Manager with the development of track and field programs, working with the Professional Athlete department to ensure competitive programming is initiated 
• Process invoices, checking budgets and highlighting variances to management
• Update event P&L documents
• Work closely with Production Team to structure event day delivery schedules and execution plans
• Finalize delivery schedules with outside vendors for events
• Assist with the compilation of all weekly critiques
• Create and manage various tracking and scheduling documents for events
• Assist with coordination and management of all inventory held at NYRR warehouse with Warehouse Manager as it relates to weekly events to ensure trucks are packed
• Assist Manager in developing plans to upgrade look and presentation of standard onsite elements (e.g. water stations), working closely with Creative Services and Event Logistic departments to ensure full execution
• Support Marketing department with weekly event and Marathon sponsor contract execution by managing and/or preparing event scripts, deliverable tracking charts, and event recap reports. 
• Submit weekly status reports on all projects to upper management
• Regular correspondence with Marketing team updating Marketing managers on upcoming deadlines





Required Qualifications:

• Entry level position.  Preferably 1 year of event experience, preferably in the sports and/or entertainment industries
• Willingness to travel and work various weekends
• Must have strong communicative skills, both verbal and written
• Strong attention to details; ability to effectively manage multiple projects and work under tight deadlines
• Proficient in Microsoft Business Applications; Excel; PowerPoint; Word

Apply

NYRR has an immediate opening for a Web Content Director in our Communications & Brand Management Department to manage our multiple websites covering long distance running both locally and globally. This is a full time position.

This position will report to the VP of Communications & Brand Management. Responsibilities will include but not limited to information and content across all sites. This includes the local scene, the marathon, professional running, and our Foundation that supports running programs to 50,000 children a week.

You will work closely with the communications team as well as the IT team and will play an important role in continued improvements to the sites.

The successful candidate should have strong writing and editing skills, be a team player, and have a record of developing and managing web content. Knowledge of HTML is essential. Knowledge of long distance running will be helpful. Some weekend work is necessary. Congenial working environment, competitive salary and benefits.

Apply

NYRR volunteer and part-time needs are expansive, requiring a minimum of 200+ volunteers and 12+ part timers at weekly events and over 10,000 volunteers and 100+ part timers for the ING New York City Marathon. This position will report to the Director, Special Events, and will be responsible for managing and overseeing the department consisting of Manager, Volunteer Services and Coordinator, Volunteer Services. The Senior Manager will be responsible for recruitment, education and management of all volunteers and part timers that are needed to support NYRR events. In addition, the Senior Manager will work closely with the surrounding communities within the New York City area and other locales to foster strong relationships with various community councils and boards. Building corporate recruitment programs are a priority for this position with the focus on year-long volunteer programming efforts. Additionally, this position will support the Events Management and Logistics Department on a weekly basis, ensuring all NYRR road race events are fully staffed to comply with the needs of the New York City Department of Recreation and other city agencies. The ultimate goal is to create recruitment programs that result in education and retention of a strong and dependable volunteer and part time personnel base.

Major responsibilities include:

• Work closely with IT Department to develop, enhance and maintain a volunteer recruitment and tracking system and on site part time personnel payroll system
• Develop training programs and schedule sessions with key volunteer captains to ensure all personnel are familiar with NYRR event needs, including medical emergency and event day communication plans
• Oversee all part-time personnel that are employed to support the Event Management and Logistics Team and Warehouse Personnel Team at weekly events.  This will include: preparing budgeting; establish proper on site check-in/check-out procedures; submission of part-time payroll for timely processing
• Work closely with the Business Development Department to explore the corporate community for potential volunteer partnerships
• Work with Creative Services Department to develop web based communication strategies and other avenues to highlight NYRR volunteer needs and easy methods to sign-up
• Review important sector research; register for related employee volunteerism conferences; keep abreast on all developments related to nonprofit volunteer networking on regional and national basis
• Develop viable incentives that can be incorporated into NYRR volunteer and part-time personnel programs
• Coordinate volunteerism efforts with the New York Road Runners Foundation, especially as it relates to the New York City school system
• Work closely with HR and Legal to ensure proper screening methods are in place prior to acceptance of volunteers and/or part time help
• Budget preparation and management
• Monitor event quality and service, develop and oversee staff to ensure they are meeting/exceeding customer expectations
• Daily correspondence with Marketing team updating Marketing managers on upcoming deadlines
• Responsible for scheduling planning meetings with all internal and external personnel prior to event
• Set goals for department and departmental personnel; supervision of department personnel including quarterly performance reviews
• Submit weekly status reports on all projects to VP

Required Qualifications:

• College degree required, sports business background preferred

• Minimum 4+ years experience in management position working in nonprofit volunteerism sector
• Ability to create effective staffing plan to cover needs for each event
• Represent NYRR at various volunteer related functions.  Public speaking skills a plus
• Ability to prepare budgets and provide detailed analysis per event.  Financial background preferred
• Must have strong leadership and communicative skills; ability to work and manage diverse groups a must
• Ability to effectively manage multiple projects and work under tight deadlines
• Willingness to work long hours and various weekends
• Computer skills required; including but not limited to:  Excel; Power Point; Microsoft Project; Word; Visio

Apply