Manager, Event Management & Logistics

The overall objective of ED&P department is the management of all NYRR event and production operations, from sound logistical and financial planning to safe and efficient execution, while working with the Business Development & Strategic Partnerships department to develop event models that result in contributing to the overall profitability of the organization.
 
This position will report to the Senior Manager, Event Development, with the core responsibility of managing and leading NYRR events properties, including the TCS New York City Marathon.

Responsibilities: 
  • Manage all aspects of the project life cycle for NYRR events: budget planning/management, vendor sourcing/management, contract management, site planning, course development, permits/approvals, timelines, preparation of logistics, run of shows and scripts, announcer scheduling, stage management, power and sound, live entertainment, staffing, execution of sponsorship activation plans and runner engagement activities and event execution. Post-event reconciliation and preparation of reports and recaps.
  • Develop and manage RFP process; negotiate and manage vendor contracts. Oversee ordering of materials from outside vendors; acting as point-of-contact ensuring delivery and placement; processing related vendor payments.
  • Collaborate with the Registration, Warehousing, Production, Race Scoring, Volunteer, Hospitality, Broadcast and Medical teams to ensure all plans integrate seamlessly into the overall event operation. 
  • Develop and create site layouts using Auto Cad Mapping; Visio or similar mapping software.
  • Develop and maintain event standards (production levels, runner services and amenities, medical, safety, security, communications, technology solutions and contingency plans) standard operating procedures, planning management tools and event analytics for all NYRR races with the goal of optimizing operational efficiencies.
  • Mentor Assistant Managers and Coordinators through project planning.
  • Liaison externally with City Agencies (Parks, CPC, PPA, NYPD, FDNY EMS, Mayor’s Office CECM, DOT, DSNY, MTA) and local communities to ensure successful operation of NYRR events.
  • Liaison internally with Business Development and Strategic Partnerships (BDSP), Brand Marketing and Communications (BMC), Strategy & Planning (S&P), IT and Finance to ensure the entire organization is together on partner deliverables, brand messaging and runner communications, overall organizational strategy and budgets for NYRR event properties.
  • Lead roles for the Five Borough Series events and year-round planning for the TCS New York City Marathon
  • Management and focus on sponsored and street events.
  • Other duties and department projects as assigned
     
Requirements: 
  • Bachelor’s Degree required.
  • Minimum 3 years of event project management experience, preferably in the sports and/or entertainment industries, including strong logistical/operational and customer service background.
  • Must have event site planning and management experience. Working knowledge of event site power, lighting, connectivity and A/V. Previous experience in the NYC event planning landscape is preferred.
  • ROS, Scripting and Stage Management Experience is preferred.
  • Ability to manage to budgets and provide detailed analysis and reports.
  • Willingness to travel, work various weekends and extended hours as needed.
  • Excellent written and verbal communication skills.
  • Must have strong leadership skills and the ability to work effectively in a collaborative team environment; ability to manage part-time staff.
  • Focused attention to detail. Ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment. Works well under pressure and tight deadlines.
  • Ability to lift heavy equipment greater than 25lbs.
  • Comfortable presenting to organizational senior management and external City Agencies.
  • USATF Official Certification and technical knowledge of road racing preferred.
  • FEMA Level 100, 200, 700 and 800 training preferred.
  • CPR/AED and First Aid Certification preferred.
  • Forklift certification preferred.
  • Proficient in Microsoft Business Applications; Excel; PowerPoint; Word; Visio and/or AutoCAD preferred.

Apply Now

Please send your resume and cover letter via email or snail mail. Don’t forget to mention which job you’re applying for.

Humanresources@nyrr.org

MAIL

New York Road Runners
Attn: Human Resources
East 89th Street
New York, NY 10128

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